Accounts Payable Lead (AP lead)
Location: Newtown, PA, United States
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Description
Community Options, Inc. is a national non-profit agency providing services to individuals with disabilities in 12 states.
We are now hiring a Full-Time Accounts Payable Lead to provide support in Newtown, PA. The Accounts Payable Lead (AP Lead) manages the accounts payable functions of assigned state(s). This person will manage a general range of accounts payable, clerical, and administrative functions such as supporting team members with processing accounts payable, training, troubleshooting, and researching issues. The AP Lead will handle complex supplier-related issues, assist with resolving supplier payment and invoice variances, and prepare materials for the annual audit and issuance of 1099’s. As the team lead, this person will be responsible for training new hires as well as the ongoing training and mentoring of existing team members.
Responsibilities
- Supervise AP Coordinators, ensuring compliance with company-wide processes and procedures
- Manage team performance through effective communication, training, performance management, staff meetings, and employee recognition
- Assist AP Coordinators with problem-solving and escalation of issues or unusual items encountered in the processing of accounts payable and vendor management
- Support/backup AP Manager on all tasks, including invoicing, check processing, preparing materials for the annual audit, and preparation of 1099s
- Prepare vouchers for data entry, including acquiring proper approvals, reviewing invoices for accuracy, noting status of past due payments, coding, and proofing
- Enter data and post invoices through accounts payable to the general ledger
- Assist in billing inquiries and resolve problems in a timely manner
- Maintain and enter recurring payments, and update as needed for changes
- File accounts payable and general ledger reports as needed
- File payment vouchers and mail vendor payments as needed
- Set up new vendors and post manual checks in system as needed
- Prepare pre-check register and aged payable reports
- Complete credit applications as needed prior to authorization
- Prepare accounts payable aging reports via Microsoft Excel on a weekly basis
- Review aging for accuracy prior to submission to AP Manager
- Positive Pay reporting to banks
- Additional tasks and responsibilities may be assigned
Minimum Requirements
- Associate degree in business-related field or 7+ years of accounts payable experience
- Proficiency in Microsoft Word and Excel
- NetSuite, Bill.com, Microsoft Dynamics, OnBase, and Kofax experience a plus
- Employee must cooperate with the license and department staff in any inspection, inquiry, or investigation
- Employment is contingent upon successful completion of checks of criminal background, central registry, child abuse registry, and drug testing
Why Community Options?
- Competitive Insurance Benefits (Medical, Dental, Vision)
- Paid Holidays—Including a Birthday Holiday
- Generous PTO
- Employee Incentive & Discount Programs
- 403b Retirement Plan
- Incredible career growth opportunities
- University partnerships that include tuition reduction
Please Visit Our Website to Complete an Online Application! Careers.comop.org
Community Options is an Equal Opportunity Employer M/F/D/V
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